CONTENTdm
Help searchers discover the world’s greatest digital collections—yours
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Digital
Collection
Management
CONTENTdm® helps you to make your digital collections fully searchable on the Web,
more quickly and easily. No matter the format—local history archives, newspapers,
books, maps, slide libraries or audio/video—CONTENTdm can handle the storage,
management and delivery of your collections to users across the Web. Add your
collection’s metadata to WorldCat and make your digital collections even more visible.
A complete solution for digital collections
CONTENTdm is the total software solution for your
digital collection projects, whether you’re just
starting or you’ve outgrown your current system.
It also offers full support of Unicode, enabling you
to provide access to collections in any language.
Institutions of all types—from small historical
societies using volunteers, to research universities
with dedicated departments—have found
CONTENTdm easy to implement and use.
CONTENTdm can serve as your institutional
repository. PDF documents, theses, dissertations
and reports all can be easily stored and managed in
CONTENTdm. Scholars, archivists and researchers
can readily discover, cite and use the intellectual
capital of your institution.
By showcasing digital projects using CONTENTdm,
libraries and other cultural organizations have
supported classroom learning; received recognition
from their institutions, local communities and
national library associations; and secured grant
and matching funding.
When you choose CONTENTdm, you become part
of an active user community of more than 2,000
organizations worldwide. Users freely share best
practices and locally-developed extensions through
the CONTENTdm User Support Center, at user group
meetings and via other collaborations.
CONTENTdm gives you full control over your
digital resources, their descriptions, access
and display. It can store any type of file—from
multiple-page documents, EAD finding aids,
PDF files and large maps to audio and video
files. You also can fully customize metadata
fields and Web interfaces, as well as create
predefined queries, for any CONTENTdm
digital collection.
Offering item- and collection-level security,
CONTENTdm can ensure your resources
are available only to specified users or IP
addresses. Within a single collection, you
can decide to make the metadata accessible
to all, while requiring a password to view
the actual file, or restrict access to both the
items and metadata. Whatever your needs,
CONTENTdm gives you the security options to
meet them.
Easy to install and use, CONTENTdm lets you
focus on planning and building collections.
An out-of-the-box Web interface lets you get
started quickly. The software can be installed
on your server or you can opt to have it
hosted by OCLC. Users often build or convert
collections within one to three months.
They are aided by comprehensive Web-based
Help files, tutorials and Installation
and Administration Guides on the User
Support Center. Technical phone and e-mail
support, as well as supplemental training and
consulting services, are available.
The Claremont Colleges needed
a digital asset management to
support a range of materials:
audio, video, documents,
images and more. After
reviewing eleven systems, they
chose CONTENTdm because of
ease of use and also because
of its ability to link into
WorldCat.
We wanted all of our
intellectual output—our
institutional repository, digital
collections and scholarly
communications—available
in one database.
“
Pat Vince
Digital InitativesLibrarian
The Claremont Colleges Digital Library
California, USA
http://ccdl.libraries.claremont.edu/
Flexible Secure Easy
”
Integrated with digital services
OCLC offers several options for related and
integrated services to help you with digital
collection management. Select them with your
initial CONTENTdm purchase or add them later
as the need arises.
We offer the OCLC Web Harvester that enables
you to capture born-digital items from the
Web and add them to your CONTENTdm
collections. And if you’d like to enable
catalogers to add digital items to CONTENTdm
collections during the standard cataloging
workflows, consider OCLC Connexion®
digital import. For the long-term preservation
of digital masters, choose OCLC’s Digital
Archive, which can be easily integrated into
CONTENTdm collection building workflows.
Unequaled range of options
CONTENTdm offers flexible workflow options
and a variety of productivity tools. To support
multiple workflows and collection building,
digital items can be added from anywhere
using the CONTENTdm Project Client, through
the OCLC Connexion client or through a Web
browser using a simple Web form.
Choose from license levels that match
your needs and collection size. Select the
cost-effective CONTENTdm Hosting Services,
or from a variety of server options, to suit
your environment. If you need to generate
full-text transcripts, an optional OCR (optical
character recognition) extension supporting
184 languages is available.
Additionally, there is a variety of implemen-tation
and supplemental services to help you
get started, such as data migration, software
installation, collection building and training.
Searching and increasing
visibility with WorldCat
Your digital collections can be searched via
the Web using standard Web browsers by
any number of end users, unless you choose
to restrict access. Predefined queries can
guide end users to specific results, or they
can generate their own sophisticated queries
using advanced search tools.
The WorldCat® Digital Collection Gateway
makes your digital collections more visible
and discoverable by providing you with a
self-service tool to upload your CONTENTdm
collection metadata to WorldCat—the premier
database of library content. A Web-based
interface facilitates synchronization of
metadata with WorldCat. End users are able to
search, discover and retrieve your digital items
through WorldCat.org™, WorldCat Local ™ and
Web tools—like Google, Yahoo! Search—and
then view them in the CONTENTdm collection.
With WorldCat, your digital collections will have
unparalleled visibility on the Web!
Open, extensible
and interoperable
While most users run the CONTENTdm
software “out-of-the-box,” it also has a
complete API (application programming
interface) that allows for custom development.
The open architecture supports extensions
and the Web interface is fully customizable.
Additionally, CONTENTdm readily works with
other software such as federated search
applications. Records in existing databases
can be easily imported into CONTENTdm,
while exporting metadata is simple using
the XML export function. Import and export
capabilities are compatible with legacy, local,
regional and national systems.
CONTENTdm streamlines your workflow. Tools
such as batch processes, wizards, controlled
vocabularies, templates and spreadsheets
assist you in building collections quickly.
Items can be added singly or in batches.
Batch processes and tools make it easy to
add and process thousands of items at once.
Create templates to speed and standardize
the entry and extraction of descriptive,
technical and administrative metadata.
Built-in editing tools and controlled vocabularies
aid in cataloging, and allow you to make global
changes to metadata within live collections.
CONTENTdm grows with your projects.
It provides a complete solution that
seamlessly grows with projects, eliminating
the need to purchase and support multiple
software packages for different digital
collections. You also can upgrade and
increase capacity without new software
installations. Institutions with small,
unique collections to statewide groups
with hundreds of collections have selected
CONTENTdm for their projects.
Learn more at
www.oclc.org/contentdm
Efficient Scalable
A Closer Look:
The University of
Warwick, Coventry, UK
The University of Warwick’s
Marandet collection is one of
the most significant collections
of 18th and 19th century
French plays.
More recently, the University
decided that this special
collection needed to be
digitized and made available
on the Web in order improve
usability and widen access.
After assessing four digital
collection management
solutions, the University chose
and implemented CONTENTdm
to help deliver the plays online.
“CONTENTdm made it easy
to quickly establish a digital
presence for selected parts
of our special collection. It is
an essential tool in exposing
our research collections in
French Revolutionary and
post-revolutionary drama.
We are now able to provide
full-text access to materials
where previously this was not
possible.”
Stuart Hunt
Data Services Manager
University of Warwick
To view this collection, visit:
http://contentdm.warwick.
au.uk/
Asia Pacific
T +1-614-764-6341
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E AsiaPacific@oclc.org
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the Caribbean
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T +44-(0)121-456 46 56
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E uk@oclc.org
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T +1-614-764-6000
800-848-5878
(US + Canada only)
F +1-614-764-6096
E usa@oclc.org
www.oclc.org
Meeting all of your digital
collection management needs
CONTENTdm provides a comprehensive
solution for local history archives, slide
libraries, newspapers, books, letters, maps
and audio/video files.
Benefits
Flexibility. CONTENTdm is easy to learn, easy
to use, fast to start and scalable for growth as
your collections evolve.
Accessibility. By publishing your collections
on the Web and adding metadata to
WorldCat, your collections are available to
both local and global users.
Interoperability. CONTENTdm’s import/export
capabilities are compatible with legacy, local,
regional and national systems.
Standards-based. CONTENTdm supports
numerous industry standards including
Unicode, Z39.50, Qualified Dublin Core®,
EAD, VRA, XML, JPEG2000 and OAI-PMH.
Security options. Restrict access to
collections or items by user name or IP
address, or limit access to images while
allowing access to metadata.
Active global user community. Join an active
user community that freely shares best
practices and locally-developed extensions,
meets regularly and helps everyone reach
success.
Features
Import tools and wizards. Import multiple
compound objects, images and metadata
quickly and easily.
JPEG2000. Supports high-quality, large
format images—without a browser plug-in.
Support for complex media. Build books,
documents and other multiview and
multipage materials. Present video and audio
files with related transcripts.
PDF documents. Easily manage digital
materials available as PDF documents and
allow users to retrieve page-level search results.
Integrated OCR capability for full-text
searching. Capture text for addition to
searchable metadata fields within your
collections. When viewed, items prepared
with this feature will display highlighted
search terms within the image.
Controlled vocabulary. For consistent, uniform
metadata entry, the software includes nine
integrated thesauri from OCLC Terminologies
Services. Optionally, import or develop your
own controlled vocabulary.
Customizable user interfaces. Create
predefined queries and customized interfaces
to CONTENTdm collections.
Hosting Services. This cost-effective option
allows your organization to outsource server
maintenance and focus on collection building.
CONTENTdm—at a glance
Cover art: The images on the cover have been provided courtesy of Central Florida Memory and the LOUISiana Digital Library. The following OCLC product, service and business
names are trademarks or service marks of OCLC Online Computer Library Center, Inc.: OCLC, CONTENTdm, Connexion, Dublin Core, WorldCat, WorldCat.org, WorldCat Local and
“The world’s libraries. Connected.” The WorldCat symbol and OCLC symbol are service marks of OCLC. Third-party product and service names are trademarks or service marks
of their respective owners. OCLC grants permission to photocopy this publication as needed.
211472USB 1006, OCLC
OCLC helps libraries in more than 100 countries.
Please contact us to learn more about OCLC in your part of the world.
Request an evaluation
See for yourself how you can combine the
powerful services of OCLC and easily expose
your digital collection to a global audience
by requesting a free 60-day evaluation at
www.oclc.org/contentdm/evaluate/
And for more detailed information on
CONTENTdm, please visit
www.oclc.org/contentdm/
CONTENTdm
on a global scale
(Powered by WorldCat)
Your CONTENTdm collections’ metadata can
be added to WorldCat to make digital items
even more visible to searchers on the Web.
WorldCat gives digital collections unparalleled
visibility on the Internet, allowing you to
reach end users where many start their
search. Those end users who search via
WorldCat, or go to sites such as Google and
Yahoo! Search, will discover your digital
items and collections among their results.
Learn more at
www.oclc.org/worldcat/.
